It’s inevitable that the prevailing pandemic has resulted in organisations implementing remote working conditions, which has in return resulted in virtual attendance. Virtual attendance has become an essential to the organisation to facilitate the smooth functioning capturing employee attendance.

According to a survey conducted by Gartner in March 2020, 88% of organisations have encouraged or required employees to work from home. While, 40% of organisations have set up additional virtual check-in for employees and managers.

Why is Virtual Attendance important during the pandemic?

• With employees working from home, you need to have an effective mechanism to record their daily attendance along with their check in/out time to make sure that all employees cover their expected working hours.
• With certain organisations working on a roster basis, HR can find it difficult to keep track of who is coming to work and who is not. Even if an employee comes to the work premises, it is important that they do not use the finger print scanner to mark their attendance due to sanitation purposes.

The new normal of the corporate world, has made monitoring employee attendance and maintaining discipline in work hours an essential aspect of organisational productivity. The PeoplesHR Time and Attendance module simplifies the tedious tasks involved with monitoring employee time and attendance, tracking and data collection. Helping you control costs, minimise compliance risk, and improve the workforce productivity with consistent, effective and reliable tracking of employee attendance. With features that accommodate a growing workforce, and customisability to handle the complex attendance based rules of your organisation.

• Employees are able to update attendance records with prior approval.
• Requests can be made for extended work hours with approval
• Supervisors are able to view and monitor attendance patterns of geographically dispersed employees.
• Clock-in widget provides GPS tracking based attendance logging for users outside of the physical working premises.
• Alerts/reminders sent if employees forget to check in.
• Popups/notifications sent regarding employee delays or any other issues related to attendance.
• Real Time tracking capabilities, minimising delays or excuses.
• Prevent buddy punching and other time related theft.
• A centralised database of information that can be accessed throughout the company.
• Ensures compliance with associated labour laws with accurate and reliable information tracking.
• Quick and easy access to individual attendance details for self-evaluations/reference.
• Eliminates manual interpretation of numbers, related to hours worked and/or overtime.

The Check In/Out feature available in the PeoplesHR mobile app is a simple 3 step virtual attendance, this feature not only helps HR to maintain attendance records effectively, but also facilitates companies to maintain hygienic conditions and acts as a safety precaution whether you are working from home or office premises. With all the obstacles faced by HR at the moment, the last thing one needs is mess ups in Payroll and Absences. It is an added advantage to have an HR solution that synchronises attendance with both Payroll and Absence for a streamlined process.